Employees

Your business is in good hands. We make it easy for you to bring everyone on board, so you can focus on the welcome celebrations.

Automatic New Hire Reporting

  • We’ll automatically report new hires to the government. Less paperwork means more time to make them feel welcome.

Email Paystubs for Employees

  • A beautiful paystub shows employees exactly where their money is going, any bonuses or reimbursements, vacation hours and more. They will have a better understanding of what their paycheck means.

Employee Accounts

  • Once setup, each employee will get an account to access paystubs, manage charitable donations and more. They can easily access their paystubs from any device, anywhere, anytime.

Employee Self-Onboarding

  • No more hunting for information. Employees can fill out their own personal details, saving you from manual data entry.

Easy Charitable Donations

  • ZenPayroll Giving lets employees contribute to nonprofit organizations directly from their paycheck. It's easy to donate once or on a recurring basis.

Automated

Never worry about calculating, filing or paying your taxes. We take care of everything so you can spend time on what’s important to you and your employees.

Automatic Tax Filings

  • No more paper forms. ZenPayroll creates and electronically files your State & Federal payroll tax documents, including all end-of-year forms such as the W-2. Access your forms online at any time.

Payroll on Autopilot

  • Never worry about missing a deadline. With AutoPilot activated, our system will automatically process your company's payroll and let you know you’re good to go. Your employees will be paid on time, every time.

Automatic Tax Calculations and Payments

  • ZenPayroll automatically calculates your state and federal payroll taxes. We then electronically pay them to the government on your behalf.

Contractor Payments and 1099 Forms

  • Have the flexibility to work with contractors. There is no extra cost to generate 1099 forms at the end of the year. We will automatically generate and send them electronically to your contractors, plus file them with your tax documents.

Advanced

No matter how you choose to pay your employees, we’ve got you covered. Run payroll as many times as you need, at your convenience. Best of all, everything is included in your one monthly price.

Unlimited Bonus and Off-Cycle Payrolls

  • Run payroll as many times as you need — at your convenience, for any reason, and at no extra cost. Whether it's for bonuses, reimbursements or anything else, there's no need to wait until the next pay period.

Net-To-Gross

  • You should be able to give bonuses on the spot without having to make tax calculations. Simply enter the net amount your employees should receive and we’ll figure out the gross amount you need to pay before taxes.

Detailed Payroll Reports

  • Get a better understanding of your payroll. Review detailed cost reports, payroll journals, and bank transaction statements. See the types of reports you can run.

Cancel Payroll

  • Made a mistake? No worries – quickly cancel a payroll with a single click and re-run it when you’re ready, for no extra charge.

Flexible Payment Schedules

  • Choose how often employees get to celebrate payday: weekly, bi-weekly, twice a month, or monthly.

Integrations

ZenPayroll seamlessly integrates online payroll with leading back-office products.

Accounting Software

  • FreshBooks
  • Xero
  • Quickbooks Online
  • Quickbooks Desktop

Time-Tracking

  • TSheets
  • WageBase / When I Work
  • Deputy
  • Nimble Schedule
  • Boomr

Benefits Administration

  • Baypoint Benefits
  • Zenefits

Expense Management

  • Receipt Bank

Human Resources Information System (HRIS)

  • BambooHR
  • Kin

Support

Our live customer support team here in San Francisco will answer your questions quickly over email or phone. You put your employees first and we put our customers first.

Security

We've built an ironclad system to keep your data safe.

Encryption

  • 256-BIT SSL Encryption

    Your transmitted data is kept safe using the highest encryption standards available, including 256-bit SSL encryption.

    This is the same technology that banks use to keep your account information safe. All account information you provide, including passwords and personal details, is protected using this technology.

Backups

  • State-Of-The-Art Technology

    We use state-of-the-art backup and firewall technology to ensure that your information is always available, no matter what happens.

  • Frequent and Dispersed

    Our system stores backups in multiple secure locations and is updated throughout the day, every day.

Physical security

  • High Secure Data Centers

    Our data centers maintain several layers of security, including biometric scanning for controlled access, as well as keycard, retina scan and PIN number restrictions. Security cameras monitor all locations 24/7 and there are onsite staff to protect against unauthorized entry.

    In each facility, our equipment is kept in locked containers, with additional security safeguards in place to ensure only permitted technicians gain access.

Bank account security

  • Information Stays Private

    The bank account information you provide in order to complete payroll processing is secured using the same technology that banks use. ZenPayroll employees never have access to this information, except on an absolute need-to-know basis.

Protected at every step

  • Two-Step Authentication

    You have the option to add an extra layer of security to your account with two-step authentication. Once activated, we'll send a code to your phone that you'll need to verify when you login.

  • Continuous In-House Monitoring

    The ZenPayroll product was built entirely in-house. This means we can monitor and keep every aspect of your payroll processing safe.

    Our security team reviews every transaction that takes place in the system to ensure it was properly created and we benchmark your payroll processing against previous payroll to ensure that nothing out of the ordinary happens.

  • All Angles Are Covered

    ZenPayroll's multi-pronged approach to security ensures you are protected at all times. We adhere to industry standards for protecting your data, securing our web application, and processing all payroll transactions. We've created policies across our entire organization to ensure that ZenPayroll offers the highest level of security.

More

Additional Features

Teams

  • Group your employees and contractors by team for easy Departmental Reporting. Accounting integrations and reports can be managed by departments.

Direct Deposits and Checks

  • Pay your employees and contractors via Direct Deposit or check.

Online Form Signing

  • Paper forms are a thing of the past. Electronically sign all necessary forms for payroll online.

Pre-Tax Benefits

  • Administer medical insurance, HSA, FSA, IRA, 401(k) and other pre-tax benefits through our integrated benefit partners.

Reimbursements

  • Pay your employee reimbursements at the same time you run payroll. Reimbursements can be included in their direct deposit.

Mobile Web Access 24/7

  • Access your account at any time from any web-enabled device, including computers, tablets and smartphones. Run payroll and manage your account on the go!

Guided Company Setup

  • Setting up payroll has never been easier. With our easy, self-guided setup process, you'll be running payroll in no time.

Vacation and Sickdays

  • Configure employee time off plans to fit your business! We’ll even help you be compliant with sick time requirements.

Collaborate on Payroll

  • Work with your accountant, bookkeeper, or other team members on your payroll.

Worker's Comp

  • We help you set up a workers' compensation insurance plan that works best for you.

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